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Virtual offices helping small businesses save money

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Alternative workspaces and virtual offices are changing the way small businesses operate, allowing them to save money on office-related costs so they can spend money on other things.

"Evolving workforce and meeting-place considerations driven by the need for agility and financial flexibility are steering more small-business owners away from long-term fixed costs for office space and operational infrastructure," said John Jordan, president of the Global Workspace Association.

Innovative office solutions are specially designed for small businesses that deploy a mobile workforce. On-demand meeting rooms and day rooms can serve as physical addresses and provide as-needed office space with phone and mail services.

Martin Senn, chief operating officer of Davinci Virtual Office Solutions, said new sign-ups for virtual offices grew by more than 50 percent in 2011, showing the rising popularity of these alternative spaces.

While small businesses that use virtual offices can see increased cost savings, it is still important for them to invest in property insurance to make sure their technology and resources are covered in case any issue may arise.

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